In general, entrepreneurs live chaotic lives, packed full of working long days at the office with a never-ending list of responsibilities. Although every entrepreneur has the same number of hours in each day, there is a way to make your time more productive by becoming extremely organized. Organization comes to some people naturally and others (like me) are not. These 5 organizational tips help me and will help you on your path to more productive days.
1. Plan Your Day The Night Before
Planning for the week is good, but planning for each following day is even better. Take 15-minutes every night to prep and plan out the next day. Doing this will allow you to begin each morning more prepared, more relaxed and better prepared to tackle the work day. When you have a plan already mapped out for yourself, you can easily attack each task and then immediately move on to the next, rather than wasting time while trying to decide what to do next.
2. Treat Your Desk Like a Surgeon’s Table
When you picture a surgeon’s table, what do you see? Obviously a spotless and organized space with tools laid out perfectly. This work environment allows the doctors to do their jobs efficiently without having to hunt down anything they might need.
By keeping your desk nice and neat, clean and organized, you eliminate wasted time trying to find anything. Believe it or not, a few minutes here and a few minutes there each day searching for things can quickly add up to an unnecessary amount of wasted time.
3. Good Morning Sunshine! Take Advantage of the A.M.
Each and every morning sets your pace and tone for the entire day, and it also provides you with a block of time that will be completely free of distractions (no calls and no emails). This designated “you” time should be used for creative outlets, hitting the gym, or whatever your heart desires.
4. Delegate Properly
A huge part of being organized involves making sure that everything that needs to get done is properly delegated. Nobody, not you or I, can do everything. I’ve tried stacking task on top of task, truly believing I could successfully get them all done, and I was unbelievably wrong. Eventually, taking on more than you can chew will cause everything to come crashing down, which will inevitably result in wasted time trying to get everything corrected and caught back up.
5. Create An Email-Checking Schedule
Want to know the two email-checking habits that will absolutely kill your productivity? First, constantly refreshing, and secondly, ignoring email altogether.
Constantly refreshing your email every hour is a massive time waster, and if you ignore your email it leads to a backed up inbox that will end up taking a much longer time to go through.
Create yourself an email schedule and try your absolute best to stick with it! I like to tackle my email five times a day, spending 15 to 20 minutes on the task each time. Maintaining a strict email schedule still takes at least a solid hour of my day, but if I wasn’t organized that number would be significantly higher.
Do you have any tricks that help you stay organized?